Executive Assistant

Gulf Petrochemicals and Chemicals Association(GPCA) - United Arab Emirates

Provide a full range of administrative and executive secretarial services to the Secretary General.
Review internal processes and procedures, identify issues/problems, recommend and seek approval for action.
Responsible for overseeing and managing the workload and priorities for staff, ensuring procedures implemented, standards maintained and projects and milestones are delivered on time.
Provide guidance and support to the department heads. Act as a point of reference within the Secretariat.
Arrange and attend high level meetings including Board of Directors meetings; takes the initiative in assembling relevant papers/agenda; record key points and produce minutes to facilitate principal activities and follow up where required.
Follow up on action points and gets things done for Secretary General through the exercise of tact and discretion, especially in dealing with high-level executives within and outside GPCA.
Help Secretary General organize time to meet association objectives.
Draft correspondences on behalf of the Secretary General.
Provide advice on the Secretary General’s behalf in his absence where the policy is clear.
Use software tools like Office Suite to produce critical documents to a high standard, frequently under pressure, with high capability in a range of tools within MS Office.
Schedule travel arrangements for Secretary General.
Maintain confidentiality of all business activities as required by the organization.