Sr. Administrative Assistant
Waggener Edstrom Worldwide - Bellevue, WA, US
Job description
When you work at Waggener Edstrom, you will find compelling work, global partnerships, worthwhile professional development, outstanding benefits and the opportunity to make a difference. We value those who share our passion and belief in the power of change, discovery and innovation. We invest in our future by creating a fun workplace full of creative, skilled, curious and enthusiastic people. If that sounds like you, we want you here.
Come join the Waggener Edstrom Communications Administrative Team! The primary role of this position is to support key senior personnel on a fast-paced, dynamic team and be an active member of the larger administrative staff. This position is ideal for someone who is an experienced administrative professional, flexible, enthusiastic and comes with strong multi-tasking & prioritization skills.
• Provide a high level of strategic, thoughtful support to a team of executives
• Understand the agency's business and how the team's priorities fit into larger agency business goals
• Proactive – take the initiative in support of the executives' needs
• Maintain high level of customer service (both to internal and external clients)
• Maintain confidentiality in all aspects of support role
• Leadership/mentorship role with other administrative team members
• Act as liaison between senior team members, organizations, internal and external clients and media
• Edit documents as requested.
• Frequently develop or write correspondence on behalf of team.
• Create and format documents and presentations electronically
• Screen incoming calls, correspondence and interoffice materials; determine priority and respond appropriately.
• Management of executive(s) calendar
• May process other senior team members' e-mail as requested
• May process senior team members' expense reports
• Errands for business reasons as needed and appropriate
• Coordinate shipping for daily Federal Express packages
• Manage logistics for executive travel, client meetings and activities, and teleconferences
• Keep appropriate team/client files and records as requested to ensure completeness, historical accuracy and easy retrieval of information.
• Responsible for central filing system, including hard copy and electronic, in accordance with agency guidelines.
• Own and/or coordinate client and/or team budget, including summarization, running/interpreting reports and in some cases, projecting expenditures
• Education: High school education with a preference of an additional two to four years of university and/or trade school, or other administrative training in business, office administration or secretarial services
• Experience preferred: Five to seven years equivalent level of experience, preferably in a similarly fast-paced and demanding environment
• Ability to accurately keyboard at 60+ wpm
• Proficiency in MS Word, Excel, Outlook and PowerPoint is required
• Ability to be objective and discreet with sensitive information
• Ability to delegate appropriately
• Ability to demonstrate a high degree of professionalism
• Ability to manage high levels of stress
• Ability to work in a team setting with diverse personalities
• Ability to work independently with little to no supervision
• Basic math ability
• Excellent grammatical, editing and proofreading skills
• Excellent organizational and prioritization skills
• Possess excellent oral/written and interpersonal communication skills
• Professional voice/appearance
• Strong sense of professional savvy and ability to exercise accordingly
• Working knowledge of office and administrative procedures, including office machines and computer hardware/software
WAG123
*LI-JS1
When you work at Waggener Edstrom, you will find compelling work, global partnerships, worthwhile professional development, outstanding benefits and the opportunity to make a difference. We value those who share our passion and belief in the power of change, discovery and innovation. We invest in our future by creating a fun workplace full of creative, skilled, curious and enthusiastic people. If that sounds like you, we want you here.
Come join the Waggener Edstrom Communications Administrative Team! The primary role of this position is to support key senior personnel on a fast-paced, dynamic team and be an active member of the larger administrative staff. This position is ideal for someone who is an experienced administrative professional, flexible, enthusiastic and comes with strong multi-tasking & prioritization skills.
• Provide a high level of strategic, thoughtful support to a team of executives
• Understand the agency's business and how the team's priorities fit into larger agency business goals
• Proactive – take the initiative in support of the executives' needs
• Maintain high level of customer service (both to internal and external clients)
• Maintain confidentiality in all aspects of support role
• Leadership/mentorship role with other administrative team members
• Act as liaison between senior team members, organizations, internal and external clients and media
• Edit documents as requested.
• Frequently develop or write correspondence on behalf of team.
• Create and format documents and presentations electronically
• Screen incoming calls, correspondence and interoffice materials; determine priority and respond appropriately.
• Management of executive(s) calendar
• May process other senior team members' e-mail as requested
• May process senior team members' expense reports
• Errands for business reasons as needed and appropriate
• Coordinate shipping for daily Federal Express packages
• Manage logistics for executive travel, client meetings and activities, and teleconferences
• Keep appropriate team/client files and records as requested to ensure completeness, historical accuracy and easy retrieval of information.
• Responsible for central filing system, including hard copy and electronic, in accordance with agency guidelines.
• Own and/or coordinate client and/or team budget, including summarization, running/interpreting reports and in some cases, projecting expenditures
• Education: High school education with a preference of an additional two to four years of university and/or trade school, or other administrative training in business, office administration or secretarial services
• Experience preferred: Five to seven years equivalent level of experience, preferably in a similarly fast-paced and demanding environment
• Ability to accurately keyboard at 60+ wpm
• Proficiency in MS Word, Excel, Outlook and PowerPoint is required
• Ability to be objective and discreet with sensitive information
• Ability to delegate appropriately
• Ability to demonstrate a high degree of professionalism
• Ability to manage high levels of stress
• Ability to work in a team setting with diverse personalities
• Ability to work independently with little to no supervision
• Basic math ability
• Excellent grammatical, editing and proofreading skills
• Excellent organizational and prioritization skills
• Possess excellent oral/written and interpersonal communication skills
• Professional voice/appearance
• Strong sense of professional savvy and ability to exercise accordingly
• Working knowledge of office and administrative procedures, including office machines and computer hardware/software
WAG123
*LI-JS1
Come join the Waggener Edstrom Communications Administrative Team! The primary role of this position is to support key senior personnel on a fast-paced, dynamic team and be an active member of the larger administrative staff. This position is ideal for someone who is an experienced administrative professional, flexible, enthusiastic and comes with strong multi-tasking & prioritization skills.
• Provide a high level of strategic, thoughtful support to a team of executives
• Understand the agency's business and how the team's priorities fit into larger agency business goals
• Proactive – take the initiative in support of the executives' needs
• Maintain high level of customer service (both to internal and external clients)
• Maintain confidentiality in all aspects of support role
• Leadership/mentorship role with other administrative team members
• Act as liaison between senior team members, organizations, internal and external clients and media
• Edit documents as requested.
• Frequently develop or write correspondence on behalf of team.
• Create and format documents and presentations electronically
• Screen incoming calls, correspondence and interoffice materials; determine priority and respond appropriately.
• Management of executive(s) calendar
• May process other senior team members' e-mail as requested
• May process senior team members' expense reports
• Errands for business reasons as needed and appropriate
• Coordinate shipping for daily Federal Express packages
• Manage logistics for executive travel, client meetings and activities, and teleconferences
• Keep appropriate team/client files and records as requested to ensure completeness, historical accuracy and easy retrieval of information.
• Responsible for central filing system, including hard copy and electronic, in accordance with agency guidelines.
• Own and/or coordinate client and/or team budget, including summarization, running/interpreting reports and in some cases, projecting expenditures
• Education: High school education with a preference of an additional two to four years of university and/or trade school, or other administrative training in business, office administration or secretarial services
• Experience preferred: Five to seven years equivalent level of experience, preferably in a similarly fast-paced and demanding environment
• Ability to accurately keyboard at 60+ wpm
• Proficiency in MS Word, Excel, Outlook and PowerPoint is required
• Ability to be objective and discreet with sensitive information
• Ability to delegate appropriately
• Ability to demonstrate a high degree of professionalism
• Ability to manage high levels of stress
• Ability to work in a team setting with diverse personalities
• Ability to work independently with little to no supervision
• Basic math ability
• Excellent grammatical, editing and proofreading skills
• Excellent organizational and prioritization skills
• Possess excellent oral/written and interpersonal communication skills
• Professional voice/appearance
• Strong sense of professional savvy and ability to exercise accordingly
• Working knowledge of office and administrative procedures, including office machines and computer hardware/software
WAG123
*LI-JS1
When you work at Waggener Edstrom, you will find compelling work, global partnerships, worthwhile professional development, outstanding benefits and the opportunity to make a difference. We value those who share our passion and belief in the power of change, discovery and innovation. We invest in our future by creating a fun workplace full of creative, skilled, curious and enthusiastic people. If that sounds like you, we want you here.
Come join the Waggener Edstrom Communications Administrative Team! The primary role of this position is to support key senior personnel on a fast-paced, dynamic team and be an active member of the larger administrative staff. This position is ideal for someone who is an experienced administrative professional, flexible, enthusiastic and comes with strong multi-tasking & prioritization skills.
• Provide a high level of strategic, thoughtful support to a team of executives
• Understand the agency's business and how the team's priorities fit into larger agency business goals
• Proactive – take the initiative in support of the executives' needs
• Maintain high level of customer service (both to internal and external clients)
• Maintain confidentiality in all aspects of support role
• Leadership/mentorship role with other administrative team members
• Act as liaison between senior team members, organizations, internal and external clients and media
• Edit documents as requested.
• Frequently develop or write correspondence on behalf of team.
• Create and format documents and presentations electronically
• Screen incoming calls, correspondence and interoffice materials; determine priority and respond appropriately.
• Management of executive(s) calendar
• May process other senior team members' e-mail as requested
• May process senior team members' expense reports
• Errands for business reasons as needed and appropriate
• Coordinate shipping for daily Federal Express packages
• Manage logistics for executive travel, client meetings and activities, and teleconferences
• Keep appropriate team/client files and records as requested to ensure completeness, historical accuracy and easy retrieval of information.
• Responsible for central filing system, including hard copy and electronic, in accordance with agency guidelines.
• Own and/or coordinate client and/or team budget, including summarization, running/interpreting reports and in some cases, projecting expenditures
• Education: High school education with a preference of an additional two to four years of university and/or trade school, or other administrative training in business, office administration or secretarial services
• Experience preferred: Five to seven years equivalent level of experience, preferably in a similarly fast-paced and demanding environment
• Ability to accurately keyboard at 60+ wpm
• Proficiency in MS Word, Excel, Outlook and PowerPoint is required
• Ability to be objective and discreet with sensitive information
• Ability to delegate appropriately
• Ability to demonstrate a high degree of professionalism
• Ability to manage high levels of stress
• Ability to work in a team setting with diverse personalities
• Ability to work independently with little to no supervision
• Basic math ability
• Excellent grammatical, editing and proofreading skills
• Excellent organizational and prioritization skills
• Possess excellent oral/written and interpersonal communication skills
• Professional voice/appearance
• Strong sense of professional savvy and ability to exercise accordingly
• Working knowledge of office and administrative procedures, including office machines and computer hardware/software
WAG123
*LI-JS1
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